Ecommerce

What You Should Be Knowing When Dispatching Stock From The Warehouse?

When you are having a warehouse system in your business, one of the biggest challenges that you will be facing is dispatching the products and receiving the goods in an orderly fashion.Here are some tips that you may find helpful.

The system for receiving goods

You need to first have a proper system for receiving the goods. It is very important that you receive the items in an orderly manner. Which will thus make dispatching the items a breeze. You need to have a good recording system in place first. When you receive a delivery you should account for the time of delivery, the details of the person who delivered the goods, the number of goods received and their serial numbers, the batch number, details of any damaged goods etc. Everything needs to be recorded. Once all of this details have been recorded a copy should be given to the delivering company and a copy kept for your company for future references. Make sure to get both signed by the person responsible for delivering the items.

How easy is finding an item?

After you receive the good the first thing is to start stacking them properly. You need to have a proper system in place so much so that when you need a product with a serial number it shouldn’t take you long to find it! You can have a mapping system as well if the warehouse is huge. Of not, you can simply stack them according to the numbers and so you will not have any confusion finding them! If items are set to go in batches them you can get them to the pallet stretch film and pack them together before sending them off for safety!

What is the packing system?

The way you pack and send the products is also of much importance. You need to always ensure that you send the items parceled properly using the right packaging materials to avoid items from getting damaged. You may even need to use bubble wraps for the parceling in order to stop the items from getting damaged. Some need rigifoam to be used as well! So make sure that the items are always dispatched with right kind of packing!

Dispatching the items

When you are dispatching the items, just as when receiving them you will need to ensure that you have details of the serial numbers of each item, the person who asked for the release and his or her signature, where is the goods being transported to whom and the invoice copy should also be attached. The transporting driver details and the amount and all the possible details like time and date should also be noted. Having a proper recording system at dispatch will reduce any possibility for theft and should any problem arise you will have all the necessary documents ready!